Lalit241’s Weblog

Google Apps for managing emails

I am using Google Apps for managing emails for some of my domains already and a friend cum client just showed interest in having a email ID on his domain. I told him that one can use Google Apps for letting Google manage their domain emails and he couldn’t ask for more. I was going to use it for one more of my domain so

I thought I would write a post on it as the already available tutorials failed to satisfy my expectations out of a tutorial. Alright. What we need to do is that as soon as the mail comes to our domain, we want that mail to go to Google’s server so that it can be collected and stored over there.

So Lets begin. First of all, Sign up for Google Standard Edition here : http://www.google.com/apps/intl/en/group/index.html You may want to look at Premier edition before signing up as there are some restrictions in the Standard edition like accounts for only 50 users can be created under Standard edition. Create a account that you will use to manage that domain account on Google Apps.

For example : admin@example.com Verify Domain ownership either by uploading a html file or by creating a CNAME record. Create a new user as the email you wanted on your domain name.

For example : mail@example.com Now login with your new user by changing the domain name to the one concerned in the URL example : http://mail.google.com/a/example.com

Now we have done the setup on Google Apps. Lets proceed to making changes in our hosting account. Login in your hosting account and look for MX entry or MX records. Enter the values one by one which are as following :

Priority  Mail Server

1                   ASPMX.L.GOOGLE.COM.

5                  ALT1.ASPMX.L.GOOGLE.COM.

5                   ALT2.ASPMX.L.GOOGLE.COM.

10              ASPMX2.GOOGLEMAIL.COM.

10              ASPMX3.GOOGLEMAIL.COM.

( The values were taken from Google Apps Admin Help. ) After making the changes, wait for the DNS to propagate which can take up to 48hrs. You have completed the setup for having your own email on domain which is managed by Google Apps. Let me know via comments if you need more help or ran into issues.